docs(admin): Team notification emails are engagement rules now
The Teams page gains the section engagement Phase 6 owes it. The operator-facing fact is the one that has to land first: Team emails used to send with no configuration and now arrive switched off, so nobody gets them until a rule is turned on in Admin → Engagement → Rules. Also says what each of the four seeded rules sends and why the two roster ones ship off, that a rule decides whether the site sends at all while members still choose per Team, why a digest is re-read at send time, and that unsubscribe links in mail already sent still work — now stopping the emails they came with without also silencing that Team's push. Site: RunicGateway/website#TBD · Docs: RunicGateway/docs#TBD Co-Authored-By: Claude <noreply@anthropic.com>
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@@ -48,6 +48,51 @@ Two rules are structural rather than settings:
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about a leader has to reach someone above them. See
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[Moderation](/docs/administration/moderation/).
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## Team notification emails
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**Team emails are sent by the engagement rules, and they arrive switched off.**
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Someone posting in a Team forum used to send mail with no configuration at all. It now goes
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through the same engine as everything else the site sends: the forum post raises an event,
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an **engagement rule** decides who is told and through which message template, and the
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outbox delivers it. Push notifications to the app and the Discord bridge below are
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unaffected — only the email moved.
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The practical consequence on an existing site: **nobody gets Team email until you turn a
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rule on.** Open **Admin → Engagement → Rules**. Four rules are waiting there, one per Team
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event, all switched off, and the screen says so at the top for as long as they all are.
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Switch on the ones your site wants.
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| Rule | Sends when |
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|---|---|
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| **Team forum posts** | someone posts a new thread or reply |
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| **Team announcements** | a leader posts an announcement |
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| **Team — new member** | someone joins, at most once an hour per person |
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| **Team — leadership change** | a new leader is named, at most once an hour per person |
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The first two are the ones most sites want. The last two describe things that already show
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up on the Team's activity feed and arrive from a sweep rather than from a person doing
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something — which is why they ship off and with a cooldown.
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<Aside type="note" title="Members still control their own mail">
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A rule decides whether the site sends at all. Each member still chooses, per Team, between
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no email, one message per post, and a daily digest — on their own notifications screen or
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through the unsubscribe link in any Team email. Turning a rule on does not sign anybody up.
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</Aside>
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**Digests are re-read at the moment they are sent**, not assembled as posts arrive. A site
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that was down for two days sends one digest rather than two days of backlog, a post a
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moderator hid is not in it, and somebody who lost access to a forum between the post and the
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send does not receive it.
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**Unsubscribe links keep working.** A link in mail sent before this change still does what
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it says. What changed is that it is now precise: it stops the emails it came with and leaves
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that Team's push notifications alone, where before it silenced both.
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You can change what any of these messages say — see
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[Message templates](/docs/administration/message-templates/) — and see who was actually
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sent what in **Admin → Engagement → Send log**.
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## The Discord bridges
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Two integrations, both optional, both configured from **Admin → Teams**.
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